1230 Main Street, Suite 700
Columbia, SC 29201
Wednesday, July 24, 2019
Members present: Glenn McCall, Jane LaRoche, Tim Hopkins, Julie Fowler, Isaiah Venning, Randy Imler, Donna Glenn Holley, Sandra Stroman, Robby Sisco, Janet Smalley, Ed Driggers, Tim Sease, Kathy Bigham, and Dan Mahony (ex officio).
Members absent: Gary Williams and Ashlye Wilkerson
Representatives present: None
Representatives absent: Imani Belton and Dr. Adolphus Belk
Others present: Dr. Kimberly Faust, Secretary to the Board
The Board of Trustees met on Wednesday, July 24, 2019 in Columbia, SC.
Call to Order
Chair McCall called the meeting to order at 12:30 p.m. He welcomed all present. Dr. Jane LaRoche delivered an invocation.
Chair McCall stated the purpose of today’s meeting was to discuss how Board committee meetings are held, new ways of disseminating information from the committees to the full Board at meetings as well as determining, based on Trustee input, the types of information requested for presentation at Board meetings.
The Board reviewed the schedule of committee meetings noting that the meetings of the Committee on Finance and the Committee on Advancement and Development would be held concurrently. Seven Trustees have been assigned to each committee. The meetings of the Committee on Student Life and Athletics, Academic Quality, and Enrollment and Retention are also held concurrently. Frequently there are times when the same topic is being presented at more than one committee. By arranging the concurrent meetings, it will be possible for committees to have joint meetings to efficiently cover topics of interest to the committees.
Additionally, the Faculty Representative to the Board will be expected to be on the agenda for each Committee on Academic Quality meeting. Likewise, the Student Representative to the Board will be expected to be on the agenda at each meeting of the Committee on Student Life and Athletics.
The use of agenda cover pages for resolutions or to signify critical information for the Board will be introduced beginning with the August 19, 2019 meeting.
Due to Trustee desire to have easier ways to learn about initiatives, on-going projects, and other items of interest, the Board has requested the re-introduction of the Quarterly Reports. These reports were discontinued a few years ago as the categories of information presented in the reports was no longer pertinent. The new Quarterly Reports will be reformatted and redesigned to be of more use to both the university administration as well as the Trustees.
The Trustees also discussed ways to report information shared with Committees. Currently, falls upon the Board chairs to report all information shared with the Committees. Moving forward, when appropriate, the Committee chairs will call upon the vice presidents to speak directly to the Board as needed.
Additionally, the Student and Faculty Representatives to the Board will submit their reports in writing (as a Quarterly Report) as opposed to making a verbal report as they have done so in the past. The chair of the Staff Conference will also be invited to submit a written Quarterly Report.
The Board finalized its discussions by exploring ways to increase opportunities to interact with the Foundation Board, the Alumni Executive Board, the Eagle Club Board as well as students, faculty and staff of the university.
Executive Session
Tim Hopkins moved with a second from Gary Williams to move into executive session pursuant to South Carolina Ann. §30-4-70(a)(1) and (2) for the purposes of discussion of employment matters involving certain current and former university employees and for a discussion of proposed contractual arrangements. The vote was unanimous in favor of the motion. Kimberly Faust was invited to remain for a portion of the executive session.
Ed Driggers moved with a second from Janet Smalley to end the executive session and return to public session. The vote was unanimous in favor of the motion.
Adjournment
Hearing no objections, Chair McCall adjourned the meeting at 3:03 p.m.
Minutes submitted by Kimberly A. Faust, Secretary to the Board
