Student employees (not graduate assistants/associates; see information below regarding
graduate assistants/associates) will be limited to 20 hours of work per week during the school year. If a student has more than one
work assignment, they are limited to a total of 20 hours per week including work performed
in all assignments. During the summer (1st full week in May through 3rd full week
in August; 17 weeks maximum) student employees (not graduate assistants/associates;
see information below regarding graduate assistants/associates) will be allowed to
work up to 40 hours per week.
Graduate assistants/associates will be limited to the 20 hours per week associated
with the assistantship/associateship and 9 additional hours per week of other campus
employment. They will also be limited to 29 hours per week for the summer following
a school year in which the student was a graduate assistant/associate. For information
regarding the paperwork process for graduate assistant/associates, please go to the
Graduate Studies website, or call extension #2204.
Student Workers and Work Study Students
International Student Workers
Graduate Assistants/Associates
| To avoid delayed payments, all documentation must be received in HR the 1st day of the month for the student to be paid on the 25th, or the 16th day of the month to be paid on the 10th day of the following month. |
| SPAs and fiscal year - all summer employment paperwork should be submitted within the appropriate fiscal year. Payment agreements may not cross over fiscal years. If a position continues from June into July, two SPAs will be required. One with an ending dates of 6/30 and one with a begin date of 7/1 to continue work in the next fiscal year. |
| Summer Employment - Students not enrolled full-time during the summer are subject to federal and state taxes as well as social security related taxes (FICA and Medicare). |
| Students graduating in May and continuing employment may remain on the student payroll through May 31. If the student continues employment after that date a temporary ePAF will need to be generated with the effective date of June 1, with the employee being subject to federal and state taxes as well as social security related taxes. |
Student Workers and Work-Study Students
1. Student Payment Agreement
The student payment agreement form must be completed entirely with all required signatures. Incomplete paperwork
will be returned to the hiring department and may result in delayed processing. All
non-exempt students must be paid an hourly rate no less than minimum wage ($7.25 per
hour).
If a student is employed through the Federal Work-Study Program, a copy of the Work-Study
Approval Form, the Work-Study Payment Agreement and all other documentation must be submitted to the Office of Financial Aid five
(5) days before the student begins work. The student may obtain his/her Work-Study
Approval Form from the Office of Financial Aid.
2. I-9 and E-Verify
Before submitting any paperwork to HR, the I-9 Online Inquiry Database should be consulted to determine if
3. W-4
The completed and signed W-4 form must be attached to the student payment agreement in order to process payment.
4. Work-Study Approval form
If a student is employed through the Federal Work-Study Program, a copy of the Work-Study
Approval Form, the Work-Study Payment Agreement and all other documentation must be submitted to the Office of Financial Aid five
(5) days before the student begins work. The student may obtain his/her Work-Study
Approval Form from the Office of Financial Aid.
International Student Workers
1. Student Payment Agreement
The hiring department will complete the student payment agreement and Part II, #14 of the Form 8233. The student should complete Part I and Part II, 11(a) and 11(b) of the Form 8233.
The W-4 form should also be completed by the student.
2. International Center Verification
The student should take the original student payment agreement, the Form 8233, the
completed W-4, and the New Hire Checklist for International Students to the International Center. To ensure there are no delays, the student should provide
a copy of his/her passport as required for completion of the Form 8233.
3. I-9 and E-Verify
Once the student arrives with all of the completed forms, The International Center
will complete the I-9 and E-Verify. Be sure the student brings the original acceptable documents listed on the I-9.
Once the I-9 and E-Verify are complete, the International Center will deliver all
of the forms to Student Financial Services who will then complete the remainder of
the Form 8233.
4. SFS Packet Completion
Student Financial Services will deliver the entire completed packet to Human Resources.
5. Social Security Card
Note: A social security card is required before a student is allowed to work. If the
student does not have a social security card, please contact Human Resources for information
regarding Social Security Administration's requirements for obtaining a card.
6. Limitation on Hours Worked
According to USCIS federal regulations, international students holding an F1 or J1
student visa are only allowed to work on-campus for 20 hours per week (Sunday-Saturday)
during the fall and spring semesters. This limit on the number of hours that they
can work is inclusive of any work undertaken pursuant to that employment under a scholarship,
or assistantship, employment in the library, etc. For example, a student employed
15 hours per week in an assistantship is eligible to work only 5 more hours per week
anywhere else under the on-campus provision. Questions pertaining to the U.S. government
regulations of international student employment should be directed to Lindsey Hill
at international@winthrop.edu or 803/232-2133.
Graduate Assistants/Associates
1. Employment and Wage Agreement
The Graduate Assistant Employment and Wage Agreement form must be completed with all required signatures. Incomplete paperwork will be
returned to the hiring department and may result in delayed processing.
2. I-9 and E-Verify
Before submitting any paperwork to HR, the I-9 Online Inquiry Database should be consulted to determine if
3. W-4
The completed and signed W-4 form must be attached to the student payment agreement in order to process payment.
4. Paperwork Submission
The hiring department will submit the forms to the Graduate Studies Office for approval.
All documentation will be forwarded from the Graduate Studies Office to the Office
of Human Resources.
ePAF Request Form
ePAF System
